UCAR makes every reasonable effort to keep its facilities at all sites in operation. However, UCAR maintains procedures for closing its facilities, if necessary, in times of inclement or severe weather. These procedures are designed to insure the safety of UCAR employees and visitors, protect UCAR property, and make possible the reopening of UCAR sites at the earliest feasible time.
Any or all of UCAR facilities could close at any time due to snow and ice, high wind or flooding. These conditions could also cause a delay in the start of the workday, a closure after the workday has begun or a closure during a weekend or on a holiday.
For closures or delayed openings prior to the start of the workday, notice is broadcast over radio station KOA - 850 AM and an all staff voice mail bulletin. Information will also be found on the Safety and Security Information Hotline 303-497-1100. A decision to close or delay the start of the workday will be made on a site-by-site basis, prior to 6:00 a.m., by the Vice-President for Finance and Administration, with recommendation of the Director of Facilities Management & Sustainability, in consultation with the Director of Safety and Site Services. Once a site is declared closed, employees (except essential personnel) are discouraged from entering the site. If the Mesa Lab is closed, the road will also be closed to all automobile, bicycle and pedestrian traffic except maintenance, security and other essential personnel.
For closures after the start of the workday, the Director of Facilities Management & Sustainability and the Director of Safety and Site Services will assess conditions, on a site-by-site basis and submit recommendations to the Vice-President of Finance and Administration for approval. The assessment will be based on personal observation of road conditions, National Weather Service forecasts, and road condition reports for the Metro area, observed temperature and precipitation and factors such as school and area business closure and local area road closures.
Once the decision has been made to close a site, affected personnel will be notified immediately via voice mail, e-mail, and key personnel calls. Information will also be found on the Safety and Security information hotline 303-497-1100. All personnel are encouraged to leave the building as promptly as possible, after turning off office lights, equipment, computers, coffee pots and other electrical devices. Shuttle service will be available for up to 1 hour after an all site closure. Scheduled shuttle service will be adjusted for a single site closure and changes will be announced via all staff e-mail. Front desk personnel will be on hand to assist with information until security personnel relieve them. If the Mesa Lab is closed, the road will also be closed to all automobile, bicycle and pedestrian traffic except maintenance, security and other essential personnel.
Concerns for the safety of UCAR personnel is given the highest regard. An employee may decide to remain at home, report late to work, or stop working if there are concerns about his or her personal safety traveling to or from work. Directors and supervisors will be asked to allow employees liberal leave flexibility during times of inclement or severe weather. Employees not working due to inclement weather at a time when an official closure has not been declared, reporting to work late without an official late start being declared or stopping work before the time of official closure, must count their absence as PTO, vacation or leave without pay.
Exempt, nonexempt and scheduled casual employees absent because of official closures are paid in accordance with UCAR Payroll Procedures 5-4 . Employee time cards include a line to indicate time for official closures. Only hours from an official closure can be recorded on the closure line. Employees not working due to inclement weather at times when an official closure has not been declared, reporting to work late without an official late start being declared or stopping work before the time of official closure, must count their absences as PTO, vacation or leave without pay.