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University
Corporation for Atmospheric Research The TA form must be approved before the trip begins. Do not accept insurance on any rental cars in the US and Canada (it is not an allowable reimbursable expense). Get a receipt for all miscellaneous expenses (taxi, phone, parking, etc.) especially those over $50 as they will not be reimbursed without an original receipt. Hotel charges cannot be reimbursed without a breakdown of charges such as room, tax, phone and other miscellaneous. A credit card receipt with total only will not suffice. Rental car charges cannot be reimbursed without a breakdown of charges such as days, rates, insurance, taxes, use feels, fuel, and other miscellaneous charges. A credit card receipt with total only will not suffice. Tips are not reimbursable if you're claiming per diem. Per diem is paid at the government-established rate for the city where you spent the night (as indicated on your hotel bill). You will receive per diem at the rate of 3/4 of a day for the first, and last day of the trip and full per diem for days in-between. If providing meals for others or claiming "actuals" for yourself (in lieu of per diem), all receipts for meals and incidentals must be provided AND must be itemized.
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