What information do I need to get a TA number?
Traveler name, PEID# (if known), account key, begin and end date,
destination. Log on to Online Travel to obtain the number.
What is the local mileage rate?
As of 7/1/2011, it is $.555/mile.
The rate from 1/1/2011 through 6/30/2011 was $.51/mile.
The 2010 rate was $.50/mile.
What is the round trip mileage from Boulder to DIA?
90 miles is our standard mileage
Do I accept insurance when I use a rental agency other than Hertz?
No, insurance is not a reimbursable expense domestically through
UCAR. UCAR carries additional coverage for visitors renting non-Hertz.
policy requires insurance to be taken on foreign travel, and
the cost is reimbursable.
Who can sign exceptions to Policy?
Members of the President's Council.
Do I need a TA number to pay a registration fee?
Yes, if travel is involved for the conference or seminar.
How soon after sending in a travel voucher can I expect a check?
Once the voucher has been received in the Travel Office, the timing of your reimbursement will depend on various factors such as the complexity of the trip, domestic trip vs. foreign trip, quantity of vouchers in the queue ahead of your voucher, missing or inadequate detailed documentation, etc. If you have a special request, please contact us and we will do our best to accommodate your request.
do I get travel forms?
This Travel Web site offers the Travel
Authorization and Voucher Workbook Form, as well as many travel
guidelines and informative Web site links.
Why do I have to put the traveler's full address on the voucher
when I want the check sent to me for mailing?
Internal and external audits require this information.
How do I cancel a TA?
Write "cancel" across your copy of the TA and send it
to the Travel Office, or send an Email to one of the travel staff
requesting the cancellation.
Where do I find foreign and domestic per diem rates?
Foreign Per Diem Rates
Per Diem Rates - contiguous 48 states, plus Alaska, Hawaii, Guam, PR
Can I use a non-U.S. Flag carrier?
Yes, ONLY if the exceptions are within the Fly
America Act. UCAR enforces the Fly American Act.
Under what circumstances do I write "reimbursable"
on the TA form?
If the trip is entirely or partially reimbursable to UCAR from another
What does Participant Support Cost mean and how do I tell if
a trip qualifies?
How do I receive field or shipboard pay, and what is it based
Field assignment compensation is paid for trips to registered field
projects of 14 days or more. A trip of less than 14 days does not
qualify for field pay; one of 14 days or more receives field pay
from the first day. Field pay is paid via Payroll, to employees
only, at the rate of 1/2 of the Meals & Incidentals Per Diem
for the traveler's usual work location (where they have their office).
Shipboard pay is received every day the traveler is on a ship during
a field project at a rate of $50.00 per day. Field pay is not paid
during the days that shipboard pay is received.
have an unanswered question? E-mail it to Travel