A Collision Damage Waiver (CDW) or Loss Damage Waiver (LDW) is an option offered by auto rental agencies to provide protection for physical damage to the vehicle. You should not purchase the additional CDW or LDW coverage when renting in the United States.

Divisions or employees will NOT be reimbursed for the optional CDW/LDW coverage unless approved by Risk Management prior to travel.

Last update: 10:19 AM Thursday, September 18, 2008

• Are visitors who are not considered Staff covered by UCAR's automobile insurance when renting cars from Hertz or other agencies?
• A question has arisen as to the meaning of "rentals MUST be in UCAR's name". Does this pertain to the "visitors, PSC, and other authorized persons", or to everyone? When reservations are made, they are usually through Boulder Travel, but if the rental is not thru Hertz, the information taken is all personal and UCAR is not referenced. If not thru Hertz, payment is personally made and then reimbursed.
• Define 'overseas' & 'domestic' so that I know where to accept/purchase the additional insurance.
• In looking at the genearal insurance card, it says, IN CASE OF ACCIDENT: Report all accidents to your Agent/Company as soon as possible---but it has no phone number.
• What should I do if involved in an auto accident with a GSA vehicle?
• Can I drive my rental or GSA vehicle on personal business?
• If there is an accident with injuries in a rental car, how am I covered, and how are passengers covered?
• If I rent a vehicle while on UCAR sponsored travel and use it for non-business purposes am I still covered by UCAR’s vehicle insurance?
• Does it matter what rental company I use?
• What if Hertz isn’t available where I’m traveling or I find a more competitive price from another agency?
• What about liability insurance when renting cars? Do I need to buy this?
• Who can drive?
• What do I do if I have an accident in a rental vehicle?
• Will my personal auto insurance or my credit card be subject to claims or charges if the vehicle is damaged?
• Is there any time the CDW/LDW should be purchased?
• Can I rent in my name, pay for the additional insurance, and get reimbursed?
• How should car rentals be handled for Visitors and other non-UCAR staff?
• Can I rent from any rental agency?
• What do I do if I need to take the rental or GSA vehicle out of the country?
• What do I do if I need to rent a vehicle for an extended period?
• How do I get a vehicle repaired?
• What should I do if involved in an auto accident?
• What insurance should I take when renting a vehicle?