DPA
MEETING NOTES
 May 2009
TOPICS
JULY 2009 MEETING
DISPOSALS / DISMANTLES
DPA TRAINING SESSION
PROCEDURES CHANGE
INVENTORY UPDATE
SENSITIVE PROPERTY INVENTORIES
PROPERTY RECOVERY FORMS
ONR AUDIT
PROPERTY OFFICE SCHEDULES
 JULY 2009 MEETING – The July 2009 meeting will be Thursday, the 30th, 9:30-10:30 a.m., at FL3 2072. This Meeting was changed to August due to scheduling conflicts.
DISPOSALS / DISMANTLES – Reminder that if assets are approved for disposal, they MUST be disposed. The equipment cannot continue being used in its regular capacity. When an asset such as a desktop computer is dismantled, that doesn’t mean we can take one monitor off and put another one on so we can take it off the books.
DPA TRAINING SESSION – We need to schedule those DPA’s that need the full DPA training session with Chris. If anyone that has already had DPA training in the past but now needs a current training please let us know.
PROCEDURES CHANGE – The Sensitive Property Procedures have been reviewed and two items have been removed from the list of examples:
- Cellular Phones
- Color Printers (desktop, attached)
INVENTORY UPDATE – The Annual Inventory Cycle begins in June. This affects those divisions that have signed up to do inventory once a year, and not participate in the Resp Person Property Update, which returns in July. The regular 2010 Inventory Cycle will begin in September with CGD taking the honors as the first division.
SENSITIVE PROPERTY – We have begun full inventories of all Sensitive Property. Master Lists – Many of the divisions sent in their sensitive property lists, and Chris converted them into a list that is comparable to the Fixed Asset Inventory Master List. This will help the divisions out when it comes to doing their sensitive property inventories. Chris has ten inventories done so far with four more currently underway. Chris will be scheduling the rest of the sensitive property inventories within the next few months. We started with a few divisions in December, then we hope to complete the cycle by August 2009. You can request a Master List from Chris and he will send one to you for any corrections you need to make before we get started.
PROPERTY RECOVERY – We need to sign off on a person’s Corporate Recovery of Property Form when someone terminates employment at UCAR. I look in the Employee Loan Form file to get info on any home loans employees have. I cannot sign off on this form until I have the signed copy from the DPA stating that the equipment has been returned. This may hold up an employee’s last check being cut for them, so it is critical that the home loans are kept current with me so I do not encounter delays in getting this info.
ONR AUDIT – The auditor from ONR is coming out the 8th & 9th of June. This will affect ACD and Globe.
PROPERTY OFFICE SCHEDULES –
- Betsy – 7:00 a.m. to 4:00 p.m. Vacation scheduled May 29th thru June 2nd.
- Chris – 7:00 a.m. to 4:00 p.m. Not sure when I will take another vacation…maybe the week of June 29th-July 3.
Contact
the Property Office at any time with questions or for assistance.
We're here to help you manage your division's property.
Betsy Hulsing, ext 8858, bhulsing@ucar.edu;
Chris Knoetgen, ext 8573, knoetgen@ucar.edu
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