DPA
MEETING NOTES
 January 2009
TOPICS
MARCH 2009 MEETING
KPMG AUDIT
LOAN FORM UPDATES
TIMING
INVENTORY UPDATE
SENSITIVE PROPERTY INVENTORIES
PROPERTY OFFICE SCHEDULES
 MARCH 2009 MEETING –The March 2009 meeting will be Thursday, the 26th, 9:30-10:30 a.m., at CG4-2020.
KPMG AUDIT – We have completed the final portion of the KPMG audit and provided all of the additional information requested, we are not aware of any significant findings as of today. The financial statements are being finalized.
LOAN FORM UPDATES – We have loan procedures on our Web site. Just a reminder that equipment must not be loaned until AFTER the form has been correctly filled out and signed by all parties, including the property office. The loan form was updated in January 2009 and has been posted to our Property Web site. Please be sure to use the current form and discard any outdated forms.
* New UCAR Equipment Loan Form review
TIMING – This is just a reminder that the DPA must receive approval to dispose of an asset PRIOR to sending it off to salvage or having it dismantled etc. When requesting to loan equipment to a NON-UCAR entity you must have the form completed and signed by all parties BEFORE loaning out the equipment.
INVENTORY UPDATE – We have only one division finishing up their inventory. We are very close to completing it. We will start the Annual Inventories in June.
SENSITIVE PROPERTY – We have begun full inventories of all Sensitive Property. Master Lists – Many of the divisions sent in their sensitive property lists, and Chris converted them into a list that is comparable to the inventory Master List. This will help the divisions out when it comes to doing their sensitive property inventories. Chris has three inventories done so far with a few more scheduled within the next month. Chris will be scheduling the rest of the sensitive property inventories within the next few weeks. We started with a few divisions in December, then plan on completing the cycle by May 2009. You can request a Master List from Chris and he will send one to you for any corrections you need to make before we get started.
PROPERTY OFFICE SCHEDULES –
- Betsy – 7:00 a.m. to 4:00 p.m.
- Chris – 7:00 a.m. to 4:00 p.m. Vacation scheduled May 11th thru the 26th.
Contact
the Property Office at any time with questions or for assistance.
We're here to help you manage your division's property.
Betsy Hulsing, ext 8858, bhulsing@ucar.edu;
Chris Knoetgen, ext 8573, knoetgen@ucar.edu
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