DPA
MEETING NOTES
September 2008
TOPICS
OCTOBER 2008 MEETING
DUAL KEY PURCHASES
KPMG AUDIT
DISPOSAL PROCESS
INVENTORY UPDATE
OBJECT CODE CHANGES FOR NON-FA ITEMS
SENSITIVE PROPERTY INVENTORIES
PROPERTY OFFICE SCHEDULES
  OCTOBER 2008 MEETING –The October (fest) 2008 meeting will be Thursday, the 30th, 9:30-10:30 a.m., at FL2 1002. The meeting schedule is posted on the Web page through October 30th, 2008.
 DUAL KEY PURCHASES – Gina Taberski, the Sponsored Agreements Manager, will discuss issues and procedures regarding making purchases with dual keys and the ownership/title problems that arise.
KPMG AUDIT – We had a successful interim audit, we were able to provide all of the property documents requested, the inventory selection review went really well thanks to Chris and everyone in the divisions that assisted.
DISPOSAL PROCESS – We have procedures set in place that explain how to process a disposal. Our written procedures are compared to our actual process during the audit. The auditors are looking to see that we have followed our own guidelines. Only completed and authorized requests will actually appear on the next disposal batch.
INVENTORY UPDATE – We have several divisions currently doing inventory, with only about five divisions left to finish their inventory.
OBJECT CODES – Object code changes…Chris has been working on changing object codes on non-asset items when he reviews the PR’s. Most items come in with a 5260 object code, and he has been correcting them to read 5280 for computer parts, 5281 for computer systems, 5284 for tech/scientific parts, etc. We run reports at the end of year and we need to have these in the correct object codes.
SENSITIVE PROPERTY – FYI we have begun full inventories of all Sensitive Property. Master Lists – Many of the divisions have been sending in their sensitive property lists, and Chris is converting them into a list that is comparable to the inventory Master List. This will help the divisions out when it comes to doing their sensitive property inventories. Chris will be scheduling the sensitive property inventories within the next few weeks. We will begin with a few divisions for now, then complete the cycle by next May. You can request a Master List from Chris and he will send one to you for any corrections you need to make before we get started. We will begin these inventories again in January through May 2009.
PROPERTY OFFICE SCHEDULES –
- Betsy – 7:00 a.m. to 4:00 p.m.
- Chris – 7:00 a.m. to 4:00 p.m.
Contact
the Property Office at any time with questions or for assistance.
We're here to help you manage your division's property.
Betsy Hulsing, ext 8858, bhulsing@ucar.edu;
Chris Knoetgen, ext 8573, knoetgen@ucar.edu
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