DPA
MEETING NOTES
March 2008
TOPICS
MAY 2008 MEETING
WEB SITE CHANGES
INVENTORY UPDATE
RESP PERSON UPDATE
FADB REVIEW MAY 2008 MEETING IN CTTC
OBJECT CODE CHANGES FOR NON-FA ITEMS
SENSITIVE PROPERTY MASTER LISTS
PROPERTY OFFICE SCHEDULES
MAY 2008 MEETING – The May 2008 meeting will be Thursday, the 29th, 9:30-11:30 a.m., at CG2 CTTC. Gina Taberski will be there to discuss the use of more than one key in purchases and the ownership problems this presents. This DPA Meeting will also include any training or brush up on Bi-Tech if needed by anyone. Please bring any problems you are having with Bi-Tech and any reports you wish to go over. The meeting schedule is posted on the Web page through October 30th, 2008.
WEB SITE CHANGES – The Property Procedure Manual is now available in one printable PDF file if you need to look at a hard copy. See the link at the top of the Web page.
INVENTORY UPDATE – IT is finished with their inventory, so upcoming inventories are ASP in April, and ACD in May. Then there are nine inventories in June (six of them the Annual Inventories) and seven more in July. We will complete the cycle sometime in October or early November.
RESP PERSON UPDATE – The January 2008 Responsible Person Update is done. Chris made 244 changes in the database, compared with a total of 292 for the last update. We continue to see improvement in the total amount of corrections, while seeing more of the staff actually checking assets off as they verify them. Of course, location is the winner again this time, with 132 of the 244 corrections. Only about half of the divisions will be participating in the July Responsible Person Update due to the large amount of inventories in that timeframe.
FADB REVIEW – The May 2008 meeting is scheduled in the CTTC (CG2), and the time is extended to two hours, instead of the usual one hour. This is a good time to get refreshed on Bi-Tech and any problems you may have accessing your assets. Please use this time to ask about reports that you may be able to use, and questions as to what you have access to change in the records.
OBJECT CODES – Object code changes…Chris has been working on changing object codes on non-asset items when he reviews the PR’s. Most items come in with a 5260 object code, and he has been correcting them to read 5280 for computer parts, 5281 for computer systems, 5284 for tech/scientific parts, etc. We run reports at the end of year and we need to have these in the correct object codes.
SENSITIVE PROPERTY – Master Lists – Many of the divisions have been sending in their sensitive property lists, and Chris is converting them into a list that is comparable to the inventory Master List. This will help the divisions out when it comes to doing their sensitive property inventories. You can request a Master List from Chris and he will see if a scanner is available for use. Scanners will be available to borrow only if he has one that will not be used in the Fixed Asset inventory.
PROPERTY OFFICE SCHEDULES –
- Betsy –7:00am to 4:00pm.
- Chris – 7:00am to 4:00pm. Vacation scheduled May 12th through the 27th.
Contact
the Property Office at any time with questions or for assistance.
We're here to help you manage your division's property.
Betsy Hulsing, ext 8858, bhulsing@ucar.edu;
Chris Knoetgen, ext 8573, knoetgen@ucar.edu
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