DPA
MEETING NOTES
May 2006
TOPICS
JULY 2006 MEETING
FIXED ASSET SKILLS CLASS A SUCCESS!
FIXED ASSET REPORTS
INVENTORY UPDATE
NASA PROPERTY REVIEW
PROPERTY OFFICE SCHEDULES
JULY 2006 MEETING – The July 2006 meeting will be Thursday, the 27th, 9:30-11:00 A.M., at CG1, room 3150. Chris has sent MM proposals for the 2006 DPA Meetings through October and the schedule is posted on the Property Web page.
FIXED ASSET SKILLS CLASS – Dee and Chris presented the Fixed Asset Skills class on Monday, May 8th. We felt this was a very productive class. There were lots of questions! We plan on conducting another class late summer, so stay tuned!
FIXED ASSET REPORTS – Chris reviewed the various reports currently available to the DPA’s on the Bi-Tech Fixed Asset menu (FXRE). These reports were initially assigned many years ago, and it is our understanding that many either don’t use them or don’t understand what they are for. The intent was to determine the utilization of some of the existing reports and whether any should be removed from or added to the DPA menu.
As a result of this discussion, the following reports will now be available to all DPA’s
- FXRE5K - items coded to 55@ object code, currently less than 5K (i.e. an assembled asset not yet completed)
- DI - Disposed assets
- ID - FA by ID (includes check number, PO, Batch ID, etc)
- LP - Fixed assets assigned to selected DPA
- RP - Responsible Person report
- US - User report (includes location, serial#, cost)
- AC - Active Asset report (similar to US, but for active only)
- AR - Agreement Report (lists all assets purchased by a given contract, i.e. any 8 digit contract assigned by UCAR Sponsored Agreements)
INVENTORY UPDATE – The inventory cycle for 2006 has begun. The inventory schedule can be viewed at http://www.fin.ucar.edu/property/invent.html.
NASA PROPERTY REVIEW – Lin Clausen from NASA property will be here June 20th to perform a property review of all NASA owned equipment. Lin will, again, be focusing his review/audit on the GLOBE agreement.
PROPERTY OFFICE SCHEDULES – Chris will be out of the office May 30-June 9. Dee will be out of the office July 6-19. During these times, please direct any questions to the respective person in charge during the particular time-frame.
Contact
the Property Office at any time with questions or for assistance.
We're here to help you manage your division's property.
Dee Huddle, ext 8858, huddle@ucar.edu;
Chris Knoetgen, ext 8573, knoetgen@ucar.edu
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