JUNE PROPERTY OFFICE SCHEDULE
DEBORAH'S SHOWER
INVENTORY UPDATE
ISSUE LOAN FORM PRIOR TO LOAN
CANCEL JUNE MEETING
JULY MEETING & TOPICS
SECURITY NOTE
JUNE
PROPERTY OFFICE SCHEDULE - Chris Knoetgen, the new
Property Assistant replacing Deborah, will begin working in the
Property Office on Monday, June 4th. Deborah will be training him
until Jacob arrives. Ext. 8573 will still be the primary number
by which to reach them during this transition. Deborah will actually
take up residence in the office next door but if she needs you to
call her on that extension she will let you know what it is.
I will be on vacation 6/15-6/29. During that time disposal authorizations
will be on hold. If you anticipate equipment will come up for disposal
during that time, please let me know sometime next week and we will
get prior authorization so you can proceed in my absence.
Otherwise, I will take care of requests when I return.
Deborah does a great job of handling things in my absence so please
feel free to contact her with any issues or questions. If she is
unable to address them, she will let you know and pass the details
along to me when I return.
DEBORAH’S
SHOWER - Deborah’s baby shower is Wednesday,
6/13/01, 3:30 P.M. in the Pearl Street Cafeteria. We tried to schedule
it so that those of you who would like to stop by can do so anytime
between 3:30 and about 4:30.
INVENTORY
UPDATE - All but 2 divisions have completed their
inventories in this cycle. Thank you!
ISSUE
LOAN FORM PRIOR TO LOAN - The loan forms used by
UCAR (UCAR
Loaned Equipment Request Form and
Equipment Loan Form for Employees) are to authorize and document
any loans of equipment to non-UCAR sites (UCAR sites include corporate
facilities and project sites). Since authorization should occur
prior to the loan, the form should be completed and be on its way
to the Property Office before equipment is turned over to the loanee.
Of course, loans to other entities that are not U.S. non-profits
require my signature before the loan takes place so I can check
the agreement and verify we are complying with funding regulations
regarding equipment usage. If you don't have time to send me the
form before transferring the equipment to the entity, you can call
me and describe the situation and I can give you the okay over the
phone. Then, I'll sign off on the form when it arrives in my office.
The portions to be completed by your division and the loanee, however,
should be completed before the equipment transfer occurs.
CANCEL
JUNE MEETING - Since I will be on vacation and June
28th is getting close to Deborah’s due date, the June meeting
is cancelled. You’ll receive the Meeting Maker cancellation
later today or tomorrow.
JULY
MEETING & TOPICS - Next time we meet will be
July 26th, 9:30-11:00 as usual. That means we'll be closing
in on year end activities and will be discussing deadlines and activities
related to the year end closing and audit. Please try to attend,
particularly if you have not been through a year-end before as a
DPA.
SECURITY
NOTE - UCAR is responsible for ensuring that property
for which we are accountable is secure. If your division has any
concerns regarding security you can contact Steve Sadler, Site and
Safety Services(SASS). SASS may be able to provide an evaluation
and perhaps some tips on increasing the security of your equipment.
UCAR is a very open culture and it is important that equipment be
accessible to those who need it. A certain amount of risk comes
along with that accessibility but there are sometimes simple steps
that can be taken to make valuable equipment a little more secure
and, thereby, reduce the risk of loss.
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