|
New Policy Number |
Policy |
Former Policy Number |
Notes |
| 1. Corporate |
|
1-1 |
Corporate Organization |
1-1-1 |
Updated corporate information. |
|
1-2 |
Policies Administration and Compliance |
1-1-2 |
Re-titled; report suspected violations to manager, HR or UCAR Ethics Officer; no retaliation |
|
1-3 |
Equal Employment Opportunity |
1-1-21 |
Report incident to anyone in chain of authority and/or Director of HR |
|
1-4 |
Classified Research |
1-1-31 |
No change from new policy posted October 2007 |
|
1-5 |
Delphi Services |
4-1-2 |
No change |
| 2. Ethics and Conduct |
|
2-1 |
Ethical Conduct |
1-1-23 |
Added Ethics Officer information |
|
2-2 |
Congressional and Agency Interactions and Lobbying |
1-1-3 |
1-1-5 Lobbying part of this policy; added personal advocacy section |
|
2-3 |
Conflict of Interest |
1-1-4 |
Conflict of Interest Statement to be updated annually |
|
2-4 |
Investigator Financial Disclosure |
1-1-27 |
Rewritten: no substantive changes |
|
2-5 |
Research Misconduct |
1-1-26 |
No change |
|
2-6 |
Workplace Conduct |
1-1-20 |
Retitled and rewritten: environment of mutual respect and professionalism free from all forms of harassment, intimidation and violence. Employees should be aware of and abide by UCAR policies, procedures and guidelines and perform his/her duties to best of ability and per position description. |
|
2-7 |
Sexual Harassment |
1-1-25 |
No change |
|
2-8 |
Anti-Fraud |
1-1-24 |
Rewritten: provides definitions; provisions for employee reporting and protections; investigation and resolution |
|
2-9 |
Drug-Free Workplace |
1-1-12 |
Procedure-must notify HR Director or Vice President for F&A of a conviction |
|
2-10 |
Consumption and Serving of Alcohol |
1-1-19 |
No change |
|
2-11 |
Human Subjects Research |
1-1-28 |
New procedures put on HSR web page; UCAR access only |
|
- |
Lobbying |
1-1-5 |
Deleted; part of 2-2 |
| 3. Distribution and Communication of Research and Resources - Revised Title |
|
3-1 |
Official Communications |
4-1-1 |
Minor edits |
|
3-2 |
Intellectual Property and Technology Transfer |
1-1-8 |
Shortened policy; created procedure |
|
3-3 |
Archives and Records Management |
4-1-6 |
Title change and a distinction between archiving for science purposes and legal records retention requirements, including when legal action pending. Added electronic records section with email retention guidance |
|
3-4 |
Solicitation, Posting and Distribution of Materials on UCAR-Operated Premises |
4-1-7 |
Minor edits |
|
- |
Scientific and Technical Publications |
4-1-3
|
Deleted; part of 3-5 |
|
- |
Copyrighted Materials |
4-1-5
|
Deleted; part of 3-5 |
|
3-5 |
Publication and Information Dissemination |
4-1-8 |
Integrates information from now deleted 4-1-3 Scientific and Technical Publications and 4-1-5 Copyrighted Materials |
|
- |
Networking and Telecommunications |
5-1-4 |
Deleted |
|
3-6 |
Access to and Use of Computer and Information Systems |
1-1-15 |
Added disciplinary action for accessing inappropriate sites |
|
- |
Conference Sponsorship |
1-1-11 |
Deleted |
4. Environment, Site & Safety Physical Plant and Site Services - New Title |
|
4-1 |
Inclement Weather and Other Official Closures |
5-1-2 |
No change |
|
4-2 |
Physical Plant and Space |
5-1-3 |
No change |
|
4-3 |
Facility Use |
5-1-9 |
No change |
|
4-4 |
Hazardous Travel and Risk Assessment |
1-1-10 |
No change |
|
4-5 |
Driving on UCAR Business |
3-1-5 |
No change |
|
4-6 |
Field Project Risk Assessment |
1-1-13 |
No change |
|
4-7 |
Health, Environment and Safety |
1-1-17 |
Minor edits |
|
4-8 |
Environmental Stewardship |
1-1-22 |
No change |
|
4-9 |
Smoking in the Workplace |
1-1-14 |
Added no smoking within 15 ft of building entrances; when working in other’s facilities outside Boulder must comply with their regulations. |
|
4-10 |
Radio Frequency Management |
1-1-18 |
No change |
5. Business and Financeial Services - Revised Title |
|
5-1 |
Authority to Commit the Corporation |
1-1-6 |
1-1-29 Signature Authority into this policy |
|
5-2 |
Internal Auditing |
1-1-7 |
Minor edits |
|
5-3 |
Risk Management and Insurance |
1-1-9 |
Minor edits |
|
5-4 |
Time Reporting/Payroll |
3-1-1 |
Removed shift differential; added exempt/non-exempt definition; describes how to complete timecard ; recording travel time for non-exempt staff |
|
5-5 |
Funds Management |
3-1-2 |
Policy describes responsibilities for reports and cash management; procedures were updated in June 2007 |
|
5-6 |
Funding Proposals |
1-1-16 |
Rewritten to reflect current practices |
|
5-7 |
Travel |
3-1-6 |
Procedure for rental car insurance coverage specific to Hertz; new Fly America Act information.
10/01/2008 - Major changes to procedures pertaining to airline tickets, billable travel, airline baggage charges and rental car costs. |
|
5-8 |
Acquisition of Goods and Services |
3-2-1 |
Minor edits |
|
5-9 |
Property Management |
3-1-4 |
Minor edits |
|
5-10 |
Fundraising |
1-1-30 |
No change since June 2007 update |
|
5-11 |
Corporate Investments & Unrestricted General Fund |
3-4-1 |
No change |
|
- |
Signature Authority |
1-1-29
|
Deleted; part of 5-1 |
| 6. Human Resources |
| UCAR Policy Statement on Human Resources - Removed |
|
6-1 |
Use on Non-UCAR Staff |
2-1-1 |
Minor edits |
|
6-2 |
Employee Personal Records |
2-1-2 |
Added protecting employee personal information and sensitive personal information; providing employment references. |
|
6-3 |
Employee Search and Selection |
2-1-3 |
Removed new employee Trial Period; added may re-employ a previous UCAR employee without a search process if for the same classification the individual already held through a competitive process; removed waiver requirement for using search process within 3 months for identical position; added reimbursement required for permanent resident fees if leave within one year from start of green card process; clarified financial support for visas or residency based upon lab/prog funding availability. Relocation moved to a guideline. |
|
6-4 |
Special Appointments |
2-2-3 |
Updated Visitor procedures; removed SOARS and Post Docs since not an “appointment;” created guidelines instead. Student Visitors "must" have home institution and professor collaborating w/ UCAR. |
|
6-5 |
NCAR Scientific Appointments |
2-2-1 |
Added when a reduction in staff, the sum of notice & severance always equals 1 year (Note: This policy belongs to NCAR) |
|
6-6 |
Discipline |
2-3-1 |
No change |
|
- |
Negotiated Agreements |
2-3-4 |
Deleted |
|
6-7 |
Termination |
2-3-5 |
Added when involuntary termination due to misconduct or unsatisfactory performance normally ineligible for rehire. |
|
6-8 |
Problem Resolution |
2-3-6 |
Minor wording |
|
6-9 |
Outside Employment |
2-4-1 |
Added conflict of interested must be declared on form |
|
6-10 |
Teaching |
2-4-2 |
Minor edits |
|
6-11 |
Scientific & Professional Leaves of Absence |
2-4-3 |
Added Leave Without Pay information; clarified purpose and requirements of leaves. |
|
6-12 |
Work and Family |
2-4-7 |
Minor edits |
|
6-13 |
Compensation and Benefits |
2-5-1 |
Merit increases in Oct; when hired within two months of increase date ineligible for merit; PC approval needed when reclassification comparatio is equal to or more than previous c/r; should be fully performing new duties prior to reclassification request. |
|
6-14 |
Employee Recognition Awards |
2-5-2 |
Minor edits |
