| Date: April 28, 1999 | Time: 10:00a.m. | Location: Mesa Lab, Damon Room |
ATTENDEES:
MEETING SUMMARY:
The meeting started with a discussion around the need for security in meeting rooms to protect networking and equipment. The general agreement was that doors to the rooms should not be locked and that security arrangements need to be made for specific equipment. The security committee could accept having dynamic IPs on a dedicated subnet. Individual requests for specific subnets would continue in the current manner.
MAG members agreed that first two meeting rooms to be equipped in FY 1999 were FL2-1001 and the Damon room.
Video conferencing was the next topic of discussion with respect to charging for the service. It was agreed upon that at this point since this technology is an experiment that it would be reasonable to charge back the cost of the long distance service only. We will wait until the room system has been tested to roll out the service, since we already have several requests for using the system. A question was raised about how to reserve the system.
The Foothills Lab auditorium remodel plan was presented and discussed. One area of concern had to do with presenters wanting to show two overheads. The audio, video, lighting and computer systems plans and their integration were discussed. The small stage will require some unique solution for the throw distance of the existing overhead projectors. Networking for the room and the retention of existing equipment were also discussed.
The plan for building the new Mesa Lab Theater was also presented by Eron Brennan. The only issue raised was disability access.
Although the MAG Strategic Plan was not discussed on a point by point basis, a number of items relating to the Plan were discussed. Eron raised several points that Dale Kellogg wanted considered. The first had to do with providing training so that any user (potentially any employee) could be trained on the basics of using electronic presentation equipment. The second was that she suggested that the multimedia group be responsible for providing these services to all staff without charge backs. This raised the issue of budgets. What should the budget be? How do we incorporate repair and replacement into the budget? Have a cyclical replacement policy? Educate management regarding upkeep needs. Will there be a need for additional staff at some point? It was decided to post the Plan Outline on the web and encourage members to email suggestions.
Meeting adjourned at 12:00 p.m.
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