I.  NEW PROPOSALS

ADVANCE NOTICE

     An Advance Notice form generated via the Advance Notice System must be filled out when proposal preparation begins. The Advance Notice System may be accessed on the Web by using the following URL: (http://www.fin.ucar.edu/cgi-bin/adv). A proposal number will be generated and assigned as the Advance Notice System form is filled out. All relevant portions of the form should be completed and electronically submitted for review by the UCAR Budget Office.

BUDGETS

     Standard forms should be used as required, i.e., NSF Form 1030, NOAA Form SF 424, et cetera. All budgets should include details of budget requirements including the calculation of benefits, indirect rates, and fees as applicable to the specific proposal. The UCAR Proposal Number generated via the Advance Notice System should be included on the budget forms. The forms should be submitted to the UCAR Budget Office for review.

FEE

     The fee portion of the proposal budget is 3% for government funded, universities, and other non-profits. The fee portion for all other sponsors is 5%. Application of fee is based on modified total direct cost plus indirect cost.

     An NSF administrative handling cost is charged on all proposals using NSF as a transfer vehicle. The current administrative handling charge and pertinent applicable calculation may be obtained by contacting the UCAR Budget Office.

INSTITUTIONAL REPRESENTATIVE (BUDGETS AND CERTIFICATION PAGES)

     Standard forms requiring the signature of the Institutional Representative may be submitted to the Manager of Sponsored Agreements in the UCAR Contracts Office for processing (examples include budget pages and certifications pertaining to drug-free workplace, lobbying, non-discrimination, etcetera). Cover letters accompanying proposals expected to be $25,000 or less may be signed by the respective Senior Program Official or the Vice President, Finance and Administration. The President of UCAR must sign all cover letters accompanying proposals expected to exceed $50,000.

REVIEW PROCESS

     Proposals and budgets in final draft form should be forwarded to the UCAR Budget Office for review. A copy of all proposals involving collaboration with NCAR should also be forwarded to the NCAR Budget and Planning Office. A minimum of one week should be allowed for the review process.

FORMAL SUBMISSION

     Upon approval of the draft proposal and budget, the proposal may be submitted. All proposals must be submitted with an accompanying cover letter signed either by the Program Director/Vice President, Finance and Administration or the President of UCAR, depending on the value of the proposal (see paragraph INSTITUTIONAL REPRESENTATIVE BUDGETS AND CERTIFICATION PAGES above for specific dollar thresholds). The originator of the proposal should then forward final copies of all documents to both the UCAR Budget Office and the UCAR Contracts Office.
 

    "Ongoing programs" are multi-year projects whose awarding agencies require annual funding requests. No changes are made in program content. Requests of this nature require full review. The original proposal number is used on each annual funding request made throughout the life of the program.