HIRING PROCESS ROAD MAP
5 Steps to Hiring at UCAR
1 |
A |
Work with your division/program administrator to complete the OpenHire online Requisition, including a job description. You may wish to submit the job description to your Human Resources Generalist using the UCAR e-mail system before you add the job description to the OpenHire requisition. Please make sure to add your Generalist as the first reviewer in the OpenHire
reviewing sequence so that we have a record of your Generalist's approval. Once the Requisition has been routed electronically through the approval process it will then be posted on the UCAR Career Opportunities site. You will receive an e-mail with a link to the job as well as an OpenHire login, password and tutorial. View tutorial document here. |
B |
OpenHire allows individual hiring committee members to review candidate résumés/CVs online. Please be sure to inform HR of the names of hiring committee members so that we can assign them OpenHire passwords. | |
C |
Work with HR's Employment Administrator to define the search area, recruitment methods (i.e., paid advertising), and important baseline requirements. | |
2 |
A |
Go in to OpenHire to complete a review on each candidate. Use the drop-down menu to evaluate each candidate and add notes if needed. View tutorial document here.  |
B |
Remove candidates from further consideration by checking the boxes to the left of the candidate list and then clicking REMOVE. (OpenHire will not allow you to remove candidates until you have completed a review, per step 2A.) | |
C |
When you have decided whom to interview, please send the names of your interviewees in an e-mail to Nancy Lee Fithian. She will send each interviewee a link to the UCAR employment application and a benefits summary sheet (where applicable). Once the candidate completes the UCAR application form, it will be attached to the candidate profile in OpenHire and you will receive an e-mail that this step has been completed. | |
D |
Develop structured interview questions. Contact your HR Generalist for assistance. | |
3 |
A |
Schedule and conduct interviews. Document interviews on the Interview Documentation form. Attach your interview questions to the profile of the successful candidate in OpenHire. |
B |
Driver Jobs Only: Provide your top candidate with the Applicant Driver Consent form. Once the candidate has completed and signed this form, submit it to HR. HR will then obtain a Motor Vehicle Record for the candidate and will notify you when an offer of employment can be made. | |
C |
Use Telephone Reference Check form to check references of your top candidate(s). You can either complete this form by phone or by e-mail. Attach the completed form(s) to the profile of the successful candidate in OpenHire. | |
D |
Determine salary or hoursly rate amount by working with your Administrator and HR Generalist. | |
E |
Complete Interview Documentation form and obtain approval signatures. Then scan the signed document into a .pdf form and e-mail it to your HR Generalist. Your HR Generalist will review your Interview Process Documentation form and will attach the completed form to the profile of the successful candidate in OpenHire. |
|
4 |
Attach the interview notes from all committee members and the completed Telephone Reference Check forms to the profile of your successful candidate in OpenHire. | |
5 |
A |
HR will review all documentation and will notify you by phone or e-mail when the documentation has been approved. After HR has approved the paperwork, you can call the successful candidate to make a verbal offer. |
B |
Inform Human Resources of the candidate's start date. | |
C |
Send the offer letter or ask HR to do so. (If you send the letter, attach a copy to the attachments tab of the successful candidate.) | |
D |
HR will send the hiring packet to the new employee via Fedex using the account key you provided on the Requisition form unless you specify otherwise. |