STARBURST or PULSAR
To which system does this request relate? (type HELP if stuck)
The Contract Management Module is available in both Pulsar and Starburst.
Select CT and DC to access “Direct Contracts – Contracts.” These screens are maintained by the Sponsored Agreements Office.
DA “Direct Contracts – All” includes information on contracts, as well as Finance and Proposal data.
Proposal to Contract Link CMLINK
User Name
Help Delete Options Screen Add Prev Next Browse Exit
F1 F2 F3
F4 F5 F6 F7 F8
Status of Screen
Toggle selections are “Add” and “Browse”.
Move to next screen:
-Recall status should be in Add mode ("F7" to toggle), then "F6" (next).
Searches in CMM:
Searches can be done using all CMM fields. The user does not necessarily need to know the complete proposal or contract number.
Exercise:
1. Press “F3” - Note the description on "F3" changed from “Options” to “Cancel”; “Options” allow users to search the entire CMM Database and “Cancel” allows users to cancel the search.
< “Select New”
Select Refresh - ONLY OPTION AVAILABLE AT THIS TIME
Browse Order
Utility
View Image
About Module
n Enter “2001*” (* is TRIAD’s wildcard).
n Press “F6” - Note the proposal number sequentially changes to the next assigned number.
2. Press “F3”
n “Select New”
n Enter “1997256” (first option, no need to TAB or Arrow)
n Press Return
n Press “F6” Note if you Press “F6” you get an error message “no records found in forward direction”. This means there are no additional contracts associated with proposal number 1997256.
3. Press “F3”
n “Select New”
n Move to “Contract ID” using either TAB or Arrow Keys
n Enter “87GP0105”
n Press Return Note there are currently 4 contracts in CMM associated with this proposal.
n Note Proposal No. 1997256 - To view all 4 Contract ID’s - complete the next exercise
4. Press “F3”
n “Select New”
n Enter “1997256” (first option, no need to TAB or Arrow)
n Press Return
n Press “F6” - Note the Contract ID is changing. CMM will list all 4 contracts associated with this one proposal number.
n Press “F7” to toggle from “Browse” to “Add”, note the screen is now blank
n Press “F6” (goes to next CMM screen)
n Press “F7” provides user with summary detail of proposal selected on prior screen
Move to next screen:
-Recall status should be in Add mode ("F7" to toggle), then "F6" (next).
Contract Summary - CMMSTR
Exercise:
1. To look at selections in Award Type:
< Move to “Award Type” using TAB or Arrow Keys.
< Press “F1” - Provides user a list of all award types available. To select a particular type, move using “arrow keys”
< Press “F8” to exit WITHOUT UPDATING
2. To find a NOAA award that includes “GP”:
< Press “F1”
< Press “F5” - Note cursor moved to MATCHES above. This allows user to search for a contract without viewing all available contracts.
< Enter “*GP*”
< Press Return - Note this selects all Contracts that include “GP”
< Move Forward and Backward with Arrow Key – to view selection
< Move to 87GP0105 – to select this award
< Press Return - Note you are returned to CMMSTR and summary information is provided.
Move to next screen:
-Recall status should be in Add
mode ("F7" to toggle), then "F6" (next).
Contract Funding Summary - CMFUND
Exercise: (Be sure you are in Browse mode.)
1. To select a NASA Award:
< Press “F3”
< “Select New”
< Move to “Direct Funding Source” using TAB or Arrow Keys
n Press “F5” Can select a new fund source by moving up and down using arrow keys or by Pressing “F5” and typing in known fund source or portion of source followed by an “*”.
n Enter “NASA*”
n Press Return
n Press “F8” to exit without updating.
2. To select a contract if ID is known:
n Press “F3” (Options)
n “Select New”
n Enter “87GP0105”
n Press Return
Move to next screen:
-Recall status should be in Add mode ("F7" to toggle), then "F6" (next).
CMDTL is the basic and modification input screen.
Each modification can be viewed individually by toggling between previous and next.
WARNING: A glitch in the system sometimes causes this screen to freeze and will not allow you to view other modifications using the "previous" and "next" keys. If this happens, write down the contract ID, Press “F3”, “Select New”, enter the 8-digit contract ID, press return.
Exercise:
Users of CMM are limited to “predetermined” selections for certain fields in order to maintain consistency.
Make sure your status is in “Browse”
1. To see the predetermined reasons for amendment receipt:
< Move to “Reason for Amendment” using either TAB or Arrow Keys.
< Press “F1” - Note there are “8” selections.
< Move around the list using arrow keys.
< Press Return to select or “F8” to exit.
<
Make sure your status is in “Browse”
2. To see a field definition:
< Move to “Funding Awarded” using either TAB or Arrow Keys.
< Press “F1” - Note for this field a “definition” is available to the user.
< Press any key to exit.
Move to next screen:
-Recall status should be in Add mode ("F7" to toggle), then "F6" (next).
Move to next screen:
-Recall status should be in Add mode ("F7" to toggle), then "F6" (next).
Move to next screen:
-Recall status should be in Add mode ("F7" to toggle), then "F6" (next).
Move to next screen:
-Recall status should be in Add mode ("F7" to toggle), then "F6" (next).
To access screens for Reporting, Finance and Proposal information, select CT, then DA.
Note that the menu selection in DA “Direct Contracts – All” includes the screens
found in “Direct Contracts – Contracts” in addition to these.
Contract Budget History - CMBUDHST
Contract Budget Detail - CMBUDDTL
Advanced Notice Form - CMADVNOT
The Advance Notice Form is completed on-line for all new proposals and assigns a unique, sequential proposal number to UCAR proposals. (Each entity has a specific proposal review, approval and submission process, so when and how the Advance Notice is completed depends on that process.)
The current sequential numbering scheme originated with CMM beginning in FY1997, 4 digits for the fiscal year and three digits for the proposal number. (Proposals that originated prior to FY1997 are listed with both old and new numbers on the CMPRMSTR screen.)
The entity Budget Office approves the Advance Notice Form electronically on-line and a portion of the information is then transferred via a daily update process to the proposal screens in CMM.
This Advance Notice information is required for Sponsored Agreements to be able to “link” a new funding award number with an approved proposal. If the proposal information is not in CMM it indicates that the Advance Notice for the proposal has not been approved on-line. Sponsored Agreements is unable to make the link and cannot enter the award until after the entity Budget Office determines the status of the proposal and approves the Advance Notice.
CMPRMSTR is used primarily by Sponsored Agreements to locate assigned proposal numbers. Prior to 1997, most assigned proposal numbers were formatted with a year followed by a sequential number. Each entity Budget Office assigned and tracked their own numbers (creating duplicates).
Beginning in 1997, with the development of the Advance Notice System, all numbers are electronically assigned for all entities. The format is the current year and a sequentially assigned number.
Exercise:
To search for an old proposal number:
1. Press “F3” (Options)
2. “Select New”
3. Move to “Former Proposal Number:” using either TAB or Arrow Keys
4. Enter “96-14” (using either number pad or top row of numbers)
5. Press Return
Note screen filled in above with the translated proposal number.
